Portland Rose Festival

JOIN THE PARADE!

Your group, company or organization can be part of this vibrant Portland tradition! Apply for entry in the Starlight Parade by submitting the application form below by March 24, 2023. The Starlight Parade Steering Committee will review all entries and determine the final 2023 lineup. All applicants will be informed by April 21, 2023.

Creativity counts and illumination is essential; after all it is a night-time parade! Be sure to have a photo or artist rendering to submit with your application! Parade space is limited, and we are not able to accept all entries.

ENTRY TYPES

FLOATS: Includes professionally-built and self-built, self-propelled and towed mobile decorated parade entries
MARCHING: All walking groups, including drill teams, drumlines, and bands other than high school bands
SPECIAL: All other entries approved by the Steering Committee

Application Requirements

All entries must include:

Completed application form
Photo, sketch, or artist's rendering of the parade entry
Entry Fee submitted prior to application deadline, March 23, 2022

Organization/Company/Group Name

(as it should appear in parade line-up)

First Name

Last Name

Email Address

Sign me up for email updates

Address Line 1

Address Line 2

City

State

Postal Code

Phone Number

Cell Phone for day-of contact

Entry Information

Entry Category *contact Rose Festival office for more information

Non-Commercial Entry: Customized fees, $400 minimum
Commercial Entry: Customized fees, $1000 minimum

Entry Type

Float - Self-built, professionally-built, towed, and/or self-propelled decorated entries
Marching Group - All groups on foot including drill teams, drumlines, marching groups, non-high school bands
Special - all other entries approved by Steering Committee

Please describe your entry design, including what makes your entry entertaining!

(What types of costumes, decorations, music, etc)

Due to limited parade space, applicants are encouraged to be thorough and creative with parade entry design and illumination descriptions. Not all entries will be accepted.

Please provide a detailed description of illumination

(e.g., rope lights, flood lights on riders, etc.)

Music/Noise (maximum 75 decibels)

Please check all that apply

Live Band
Recorded Music
Public Address/Microphone
None - no amplified sound

City noise ordinances require all units be no louder than 75 decibels. At no time are honking, bells, whistles, sirens or airhorns permitted. Units may be asked to reduce volume of PA systems

Floats & Special Entries

Length of Unit, including tow rig - note: may not exceed 75 feet

(if people only entry - enter n/a)

Number of Outwalkers- Floats/Special Entries

Up to 12 max. (if marching group - enter n/a)

Accepted floats/misc. units must provide a certificate of insurance with no less than $2,000,000 aggregate for General Liability covering bodily injury, death and property damage to any number of persons or property in any one occurrence, and $1,000,000 for Auto Liability (for parade entrant with street legal vehicle). The certificate shall name CareOregon, KPTV, Portland Rose Festival Foundation, City of Portland, all sponsoring organizations and their officers, directors, employees and agents as additional insured. Entries may purchase their insurance through PRFF's insurer, please contact Tanya Wilkins by email or call 503.227.2681 to inquire. Insurance certificates must be submitted by May 6, 2023.

Marching Entries

Number of participants (up to 50, unless otherwise approved)

if non-marching entry - enter n/a

Marching units must sign and return a waiver by May 6, 2023, that indemnifies CareOregon, KPTV, Portland Rose Festival Foundation, City of Portland, all sponsoring organizations and their officers, directors, employees and agents.

Please Upload a photo, sketch, or artist's rendering of your entry send additional images: danih@rosefestival.org

I have read and agree to Rules & Regulations for all entry types.
(please read rules carefully before submitting)

Liability Release & Agreement

Application is hereby made for entry in the Starlight Parade, June 3, 2023. The entry agrees to indemnify, hold harmless and defend against any action against CareOregon, KPTV, Portland Rose Festival Foundation, City of Portland, all sponsoring organizations and their officers, directors, employees and agents from and against all liabilities whatsoever arising out of its participation in the Starlight Parade. Entrant agrees to comply with the rules of the Starlight Parade as listed in this form or additional rules deemed necessary for the safe conduct of the Starlight Parade and related activities. Failure to comply may cause denial of entry on parade day or jeopardize future parade participation.

I agree to the Liability Release & Agreement

REMINDER - FEES
The Minimum Entry Fee must be paid prior to the application deadline on March 24, 2023. Please make checks payable to Portland Rose Festival Foundation (or PRFF for short) and mail to Starlight Parade, Portland Rose Festival, 1020 SW Naito Pkwy, Portland, OR 97204. You may call the Rose Festival Office at 503.227.2681 to pay by credit card.

ENTRY CATEGORIES & FEES
If you are unsure of your category, please email us or call (503)-227-2681 to find out more.

COMMERCIAL ENTRY: Customized fees, $1,000 minimum. Custom pricing for local, national and international corporate organizations or businesses.
NON-COMMERCIAL ENTRY: Customized fees, $400 minimum. Custom pricing for eligible 501 (c) 3 non-profit organizations, other approved not-for-profit organizations, clubs, groups, community festivals, cities, towns, state or regional agencies.

2023 CareOregon Starlight Parade Application

Application Requirements

Entry Information

Floats & Special Entries

Marching Entries