2026 CityFair & Fleet Week Sponsorship Services

City Fair
First Weekend, Booth set up between: May 21, 9 a.m. - 6 p.m. & May 22 9 a.m. - 2 p.m.
May 22 (Fri) 5 p.m. - 10 p.m.
May 23 (Sat) 12 p.m. - 10 p.m.
May 24 (Sun) 12 p.m. - 9 p.m
May 25 (Mon) 12 p.m. - 9 p.m.
Second Weekend, Booth set up between: May 28, 9 a.m. - 6 p.m. & May 29, 9 a.m. - 2 p.m.
May 29 (Fri) 4 p.m. - 10 p.m.
May 30 (Sat) 12 p.m. - 10 p.m.
May 31 (Sun) 12 p.m. - 9 p.m.
Third Weekend, Booth set up between: June 4, 9 a.m. - 6 p.m. & June 5, 9 a.m. - 2 p.m.
June 5 (Fri) 4 p.m. - 10 p.m.
June 6 (Sat) 12 p.m. - 10 p.m.
June 7 (Sun) 12 p.m. - 9 p.m.

Fleet Week
June 4 (Thurs) 10 a.m. - 4 p.m.
June 5 (Fri) 10 a.m. - 4 p.m.
June 4 (Thurs) 10 a.m. - 4 p.m.
June 4 (Thurs) 10 a.m. - 4 p.m.

The Basics

First Name

Last Name

Email Address

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Business Name

Onsite Contact Name

Onsite Contact Cell Phone

Have you sent in your COI (insurance) yet? If not, please upload. Insurance requirements are listed on contract.

CityFair

Scheduled On-site Event Presence
Check all that apply

First Weekend: May 22-25

Second Weekend: May 29-31

Third Weekend: June 5-7

Other (please provide details)

(ex. we'll be present for one day, May 23)

Arrival & Tear Down
Please provide the date & estimated time your on-site team will arrive to set-up your CityFair booth using the parameters below.

Permitted CityFair Set Up Hours:

Thursday prior to your on-site presence between 9 a.m. - 6 p.m.
Friday of your on-site presence between 9 a.m. - 2 p.m. All booths must be completed no later than 2 p.m.

Booth tear-down may begin the final evening of CityFair presence at 9 p.m.

When will your team be arriving to set up your booth?

Please provide a date & estimated time.

CityFair Booth Details

Will you need a tent?

Number of CityFair credentials needed (for booth staff, all days present)

How many tables do you need?

How many chairs do you need?

Electricity: Please describe any electrical needs above standard light(s) & one 5-amp outlet:

(up to $250 electricity credit is included)

CityFair: Specific &/or Unusual Exhibit Requirement

Fleet Week

Scheduled On-site Event Presence
Check all that apply

All days (June 4-7)

Other- please provide details

Singular day presence must be pre-arranged

Arrival & Tear Down
All Fleet Week booths are required to arrive at 8:30 a.m. on their scheduled event days and be ready to present no later than 9:45 a.m.

All Fleet Week booths are required to tear-down each day (no overnight security) beginning at 4:00 p.m. and vacate the space no later than 5:30 p.m.

Fleet Week Booth Details

Will you need a tent?

Do you require a table?

Fleet Week vendors may only request one table.

How many chairs do you need?

Fleet Week: Specific &/or Unusual Exhibit Requirement

Sponsorship forms must be received by Tuesday, April 14, to be considered.
The Portland Rose Festival Foundation(PRFF) does NOT offer product exclusivity to any Sponsors. However, we place an emphasis on limiting the number of matching products to allow for appropriate spacing between similar products.
Please note: Use of music and other sound equipment is restricted and must be pre-approved.
Site layout considerations: booth appearance and other pertinent factors as determined solely by Rose Festival.

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